Job Description:

Job Title: Executive Assistant to Founder / Director

Location: Near T2 Airport, Mumbai
Work Days: Monday to Friday + Alternate Saturdays (9:30 AM – 6:30 PM)
Employment Type: Full-Time

About the Role

We are looking for a proactive, organised, and resourceful Executive Assistant with a minimum of 5 years of experience supporting senior leadership within a PR, communications, or creative agency environment.

At Prose, we believe people make the place. We are a dynamic team of Gen X, Millennials, and Gen Z professionals — united by energy, ambition, and purpose. As part of our growth journey, we seek someone who brings structure, agility, and strong communication skills to support our Founder and enhance organisational efficiency.

The ideal candidate will seamlessly manage calendars, coordinate operations, ensure internal alignment, and support strategic priorities across the organisation.

Key Responsibilities

1. Executive Support

• Manage the Founder/Director’s calendar, schedule meetings, and coordinate domestic and international travel.

• Handle email communication, calls, and meeting requests with accuracy and discretion.

• Prepare briefing notes, presentations, reports, and meeting materials.

• Track follow-ups, monitor project timelines, and ensure all deliverables are completed on time.

2. Business Coordination

• Serve as a liaison between the Founder and internal teams/external stakeholders.

• Support the creation of business decks, proposals, and documentation.

• Conduct research, compile data, and prepare insights for strategic discussions and key initiatives.

• Uphold confidentiality and professionalism in all business matters.

3. Personal Assistance

• Manage personal appointments, errands, and day-to-day logistics.

• Coordinate personal and family travel, events, and important occasions.

• Handle reimbursements, expenses, and financial tracking for both personal and professional needs.

4. Operational Efficiency

• Identify opportunities to improve workflow and optimise the Founder’s time.

• Maintain task lists, reminders, and ensure timely execution of priorities.

• Assist in planning and coordination of company events and Founder-led initiatives.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field.

• Minimum 5 years of experience supporting senior leaders, entrepreneurs, or C-suite executives.

• Strong organisational, time-management, and multitasking abilities.

• Excellent written and verbal communication skills; ability to interact confidently at all levels.

• High level of discretion, integrity, and professionalism.

• Proficiency in Google Workspace and Microsoft Office Suite.

• Adaptable, proactive, and comfortable managing dynamic schedules and shifting priorities.