Assistant General Manager (Admin) - Ahmedabad

Job Description:

Job Overview:

The AGM - Administration will be responsible for overseeing the administrative functions across the corporate office and ensuring smooth operational processes. The candidate should have extensive experience managing the overall facilities, vendor relations, procurement, security, and administrative staff in an infrastructure-related environment. The role demands a proactive individual with strong leadership, organizational, and communication skills to ensure that business operations run efficiently and in alignment with corporate goals.

Key Responsibilities:

1. Office Management:
• Oversee daily administrative operations across the corporate office and ensure smooth functioning of all departments.
• Manage space planning, facility maintenance, and infrastructure, ensuring a conducive working environment.
• Implement processes to streamline office workflows and improve administrative efficiency.
2. Team Leadership:
• Lead and manage the administration team, including recruitment, training, and performance management.
• Delegate tasks and provide support to ensure timely and high-quality completion of duties.
3. Vendor & Contractor Management:
• Oversee contracts and agreements with vendors, suppliers, and service providers for office supplies, maintenance, housekeeping, and security.
• Evaluate and negotiate contracts to ensure cost-effectiveness and quality service delivery.
4. Facilities Management:
• Manage the upkeep of physical facilities, ensuring safety, cleanliness, and functionality.
• Liaise with internal teams for facility expansion, repairs, and relocation projects.
5. Procurement & Inventory Management:
• Handle procurement of office supplies, furniture, and equipment in line with budgetary constraints.
• Maintain accurate records of inventories, ensuring timely stock replenishment.
6. Security & Compliance:
• Oversee the implementation of safety and security protocols within the office premises.
• Ensure adherence to legal, regulatory, and company compliance standards related to workplace safety, environmental regulations, and administrative processes.
7. Budgeting & Cost Control:
• Prepare and manage the administration budget, ensuring cost control and resource optimization.
• Monitor and analyze expenses to identify areas for improvement and cost-saving initiatives.
8. Event & Meeting Coordination:
• Plan and coordinate company events, conferences, meetings, and employee engagement activities.
• Ensure logistical arrangements are in place for all company events and conferences.
9. Stakeholder Management:
• Collaborate with senior management, department heads, and external partners to support operational and business goals.
• Act as a liaison between employees and management for any administrative concerns.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Facilities Management, or related field. A master’s degree is a plus.
• Minimum 15 years of experience in corporate administration, with recent experience as Deputy Manager or Senior Manager in an infrastructure company.
• Proven experience in managing administrative functions, facilities, and vendor relationships.
• Strong leadership and team management abilities.
• Excellent communication and negotiation skills.
• Knowledge of compliance, safety regulations, and building management.
• Proficiency in administrative software tools (MS Office, SAP, or other ERP systems).

Key Attributes:

• Proactive problem solver with excellent organizational skills.
• Ability to work under pressure and manage multiple priorities.
• Strong decision-making and analytical skills.

Attention to detail and commitment to quality.