Executive Assistant (Strategy) - Santacruz(Mumbai)
Job Description:
- Reporting daily to the Partner about daily work activites and task
- Being a strategic partner
- Data Analytics
- Making Presentation on behalf of director
- Maintaining absolute confidentiality & privacy of company data and documents
- Filing of physical documents properly in organized folders and Folder Management at office
- Coordinating with the Partner about Vendor Meetings and management
- Requesting for quotes from vendors for constructions and office equipments
- Coordinating with site engineers for issue of drawings hard copies
- Drafting Legal documents in Coordinatioon with Company's Lawyer
- Getting documents printed on stamp paper and coordinating with Registration office personnel
- Organizing of documents on Company's Cloud (Google Drive) and maintaing access control
- New appointments and hiring management
- Issue POs to vendors
- Review and edit of work order drafts
- Coordinating with Accounts team for salary cheque distribution and vendor payments and reminding clients for payments that is owed
- Lots of follow up with Clients and Vendors
- Coordinating for vendor negotiations on orders and coordinating with Procurements & Purchase Team
- Answering phones and welcoming guests at office
- Maintain record of daily reports from respective leads
- Ask for daily reports and records from respective leads with regards to Pending Material Order, Equipments & Machinery at Site, Shuttering & Scaffolding Items Inventory, Labour Reports
- Maintain proper records of work orders, invoices and prepare for IT inquiries etc.
- Organize Weekly/Bi-weekly/Monthly meetings of Engineers, Safety Personnel and other staff
- The said person would be directly reporting to a young business owner (Oxford Graduate). He/She should have the following skillsets.
Desired Candidates:
- Good typing speed and drafting letter skills
- Excellent excel skills
- Good with numbers and accounting
- Client calling and managing
- Has some experience in understanding legal drafts
- Exceptional Organizational Skills
- Open to learning and using new technologies and processes
- Good project management and coordination skills
- Construction & Real Estate Industry knowledge is good to have
Offered Benefits / Facilities :
Company Profile
As new age RCC Civil Contractors, the organization specializes in ---ing all types of concrete structures – residential, commercial andindustrial. As long asit uses rebar and column-beam frame loading. They undertake all EPC (Engineering Procurements Construction) contracts with Material and Labour basis. So be it the next skyscraper or an upcoming township, their strong network and large inventory of equipment & machinery enable us to jumpstart any medium- to large-scale projectin no time.They are ISO certified company on quality, safety and environmental management, are committed to upholding thehighest level of delivery standards and staying on top of the latestin construction technology. Also well-versed with Statutory/Labour Compliances (PF, ESIC) and regulatory RERA norms.
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- Interested candidates are requested to apply for this job.
- Recruiters will evaluate your candidature and will get in touch with you.