Admin Cum HR Executive - Bhandup

Job Description:

Job Responsibilities:

• Procurement & Monitoring office supplies (Eg. printing/stationery/ Packing material / Stickers/Labels/Pre-printed Stationery etc) and research advantageous deals or suppliers.
• Procurement & Monitoring of Housekeeping (Toiletries etc) & Pantry related (Beverages/Refreshments etc) requirements. 
• Prepare regular reports on expenses and office budgets & improvise cost saving techniques. 
• Procurement of all Non-Trading Services like (Pest controls/vehicle insurance, liasoning for various license renewals, managing all AMC’s for electronic items, IT peripherals, Handling repair maintenance issues that crop up in an office like carpentry issues, electrician issues, plumbing related issues), Vehicle (tempos/cars/two wheelers) related maintenance /Permit /Insurance Work etc. Oversee facilities services, maintenance activities and tradespersons.
• Supervising administrative staff and dividing responsibilities to ensure performance.
• Organize and supervise other office activities (recycling, renovations, event planning etc.) Schedule in-house and external events.
• Take care of Premise Rentals, Leave License Agreements (Office & Warehouse), Licenses (Shop & Establishment/FSSAI etc), Various kind of insurances (Property/Stock/Vehicle/Staff etc, their renewals.
• Ensure operations adhere to policies and regulations & Update office policies as needed
• Keep abreast with all organizational changes and business developments
• Organize a filing system for important and confidential company documents
• Act as the point of contact between various branches, departments and staff & take care of all their HR, Admin, related requirements.
• Assure timely payments of all Admin related goods & service providers (Electricty, Internet, Telephone, EPABX etc.)

HR role expectations:

• Management of employee life cycle of all employees starting with Recruitment Assistance, Lining up Interviews, providing training, Induction to the newly appointed staff, readying the infrastructure for the newly joining staff, Documentation like Offer Letter, Appointment letter, Reference Checks etc. Completing entire On boarding processes. 
• Managing Staff attendance / payroll/ Assisting the Finance department in Salary Calculations. 
• Completion of processes & documentation required at time of staff exit/Resignation from the Organisation

Desired Candidate Profile

Education:

• Any Bachelor Degree or Equivalent Degree in Administration/HR/Management

Other Skills:

• The candidate should be smart, very organised, self-Inclined, Self-Motivated, Sincere, Good Leadership qualities, Capable of getting things done – be it from staff/ vendors/ govt dept./ ,
• Excellent command on MS Word, Excel, PPT , Outlook properties, capable of preparing proper schedulers so as not to miss out on important renewals etc.
• Good communication, Coordinating skills, Excellent Negotiating Skills, New Vendor Development Experience, Well disciplined, great supervisor & very alert.
• Fluent in English, Hindi, Marathi.
• Someone with 3+ Years of experience in the related field.
• Good multi-tasking abilities & Strong follow-up skills.
• Tactful and cautious in dealing with confidential information
• Accuracy and attention to detail
• At any given point of time, capable of having 2-3 most reliable & economical vendors at hand for any kind of administrative work.