Admin Manager - Goregoan (Mumbai)

Job Description:

Job Summary:

The Admin Head will be responsible for overseeing and managing the overall administrative functions of the organization, ensuring efficient office operations, facility management, vendor management, statutory compliance, asset control, and administrative support across corporate office and project sites.

Key Responsibilities:

1. Administration & Office Operations

• Oversee day-to-day administrative operations of corporate office and project locations.
• Ensure smooth functioning of office facilities, utilities, housekeeping, security, and maintenance.
• Develop and implement administrative policies, SOPs, and controls.
  
  

2. Facility Management

• Manage office infrastructure, repairs, maintenance, and workplace upkeep.
• Supervise security, housekeeping, pantry, transport, and front office operations.
• Ensure workplace health, safety, and operational standards are maintained.

3. Vendor Management

• Identify, negotiate, and manage vendors for admin-related services.
• Monitor AMCs, contracts, service levels, and vendor performance.
• Control costs and ensure timely renewals of agreements and licenses.

4. Asset & Inventory Management

• Oversee company assets, fixed assets, office equipment, and inventory records.
• Ensure proper issuance, tracking, maintenance, and disposal of assets.
• Monitor procurement of admin-related materials and supplies.

5. Travel & Transport Management

• Manage employee travel arrangements, conveyance administration, and transport logistics.
• Oversee vehicle management, fuel controls, and travel policy compliance, where applicable.

6. Statutory & Compliance

• Ensure compliance related to office administration, licenses, agreements, and statutory requirements.
• Coordinate renewals for registrations, permits, insurance, and administrative contracts.

7. Real Estate Project Administration

• Oversee administrative support for project sites and sales offices.
• Manage site administration, project office setup, utilities, manpower support, and logistics.
• Coordinate with project, legal, procurement, and facility teams for administrative requirements.

8. Budgeting & Cost Control

• Prepare and manage administration budgets.
• Monitor expenses, optimize costs, and control administrative spending.

9. Team Management 

• Lead and supervise admin team, support staff, and outsourced manpower.
• Drive performance, discipline, and process efficiency within the department.

10. CCTV Surveillance Management

• Oversee installation, monitoring, maintenance, and proper functioning of CCTV systems across office and project sites.
• Ensure adequate surveillance coverage, recording backups, and timely resolution of CCTV-related issues.
• Coordinate with vendors for AMC, repairs, upgrades, and system upkeep.

Qualifications

• Bachelor’s degree in Administration, Management, Business Administration, or related field.
• MBA/PG in Administration preferred.

Experience

• 6+years of experience in Administration, preferably in Real Estate, Construction, or Infrastructure.
• Experience in handling multi-location administration and project/site operations preferred.

Key Skills

• Administration Management
• Facility Management
• Vendor Management
• Asset Control
• Compliance Management
• Budgeting & Cost Control
• Negotiation Skills
• Team Leadership
• Process Improvement
• Strong coordination and problem-solving skills

Reporting Manager: COO