Tender Executive- Thane

Job Description:

Job Title: Tender Executive

Location: Thane
Department: Tender / Contracts
Reports To: Tender Manager / Head of Department
Experience: 1–3 Years
Employment Type: Full-Time

Job Summary

We are seeking a detail-oriented and proactive Tender Executive to manage and coordinate all activities related to tendering, bidding, and proposal submissions. The role requires strong analytical skills, strict adherence to deadlines, and effective coordination with internal teams and external stakeholders to ensure successful tender participation.

Key Responsibilities

• Identify relevant tenders through government portals, private portals, newspapers, and other sources.

• Review and analyze tender documents, including eligibility, technical, and commercial requirements.

• Coordinate with internal departments (Finance, Technical, Legal, etc.) to gather necessary documentation and approvals.

• Prepare, compile, and submit tenders within stipulated deadlines.

• Ensure compliance with tender specifications, contractual terms, and conditions.

• Maintain and update records of tenders submitted, pending, and awarded.

• Follow up with clients and government departments regarding tender status and clarifications.

• Assist in preparing quotations, cost estimates, commercial bids, and proposals.

• Participate in pre-bid meetings and handle related correspondence and clarifications.

• Support vendor registration processes and maintain proper documentation records.

Requirements

• Bachelor’s degree in business administration, commerce, engineering, or a related field.

• 1–3 years of experience in tendering, contracts, or bid management.

• Strong knowledge of government and private sector tendering processes.

• Proficiency in MS Office (Word, Excel, PowerPoint).

• Good communication and interdepartmental coordination skills.

• Ability to work under pressure and meet strict deadlines.

• Strong attention to detail and organizational skills.